Gulfshore Insurance > Gulfshore Blog > Religious & Non-Profits

Businesses are just now starting to feel the effects of the coronavirus, COVID-19. Surely, these effects locally and on the economy at large will be felt for years to come. Churches and non-profits are having services and events cancelled or moved to livestream, and there is a slow-down of all other in-person gatherings. How this will impact the administrative and financial health, it’s way too early to tell.  Will tithes and donations drop off because the building isn’t open for services? Will members curtail their giving because they’re spending in other areas or perhaps their financial livelihood has been affected?  If donations are significantly reduced as an effect of the coronavirus, is there insurance coverage for that? If staff, members or guests contract the virus at our facilities is our organization liable?

Loss of Revenue
Loss of revenue or “Business Income (BI)” is a coverage that typically falls under the Commercial Property Insurance policy.  However, for a claim to be paid, we must carefully consult the policy language. All property policies vary in coverage, limits, triggers and exclusions, so organizations should review their specific policy before filing a claim or expecting a BI loss to be paid. That being said, the majority of all commercial property policies have both specific exclusions and coverage limitations on BI claims from viruses and “civil authority” actions.

Under most policies, an exclusion of loss due to virus or bacteria is included on the policy.  The most common exclusion, which many insurance carriers apply, comes from the widely used Insurance Services Office (ISO) form CP 01 40, and it specifically states:

“there is no coverage under such insurance for loss or damage caused by or resulting from virus, bacterium or other microorganism that induces or is capable of inducing physical distress, illness or disease.  The exclusion in this endorsement applies to all coverages provided by your Commercial Property insurance, including (if any) property damage and business income coverages.”

You may be thinking, however, the virus doesn’t cause any damage, it’s the state or federal government recommending, or in some cases requiring, a quarantine that’s affecting the income stream.  That too is contemplated in the insurance policy. While many property forms can vary, we’ll look at the “Civil Authority” coverage in the industry standard ISO form, CP 00 30.  This forms states:

“We will pay for the actual loss of business income you sustain and necessary extra expense caused by action of civil authority that prohibits access to the described premises due to direct physical loss of or damage to property, other than at the described premises, caused by or resulting from any covered cause of loss.”

Most BI coverage in the commercial property cause of loss form will include “Civil Authority” as a covered cause of loss, but while it is providing coverage, it is simultaneously limiting the coverage to a specific type of event.  As we can see, the coverage requires a “direct physical loss or damage to property” and requires a “covered cause of loss.”  For example, after Hurricane Irma, many roads were impassable and the local authorities restricted traffic.  When businesses lost income because the authorities restricted traffic and affectively quarantined an area, there was insurance coverage.  The coverage was triggered by a physical, wind damage loss to trees or power lines, even though it’s wasn’t on our property.  In the case of coronavirus, the loss of income isn’t due to physical damage and isn’t due to a covered loss (because viruses are excluded).

Workers’ Compensation claims for COVID-19
It is possible that some organizations will have employees incur medical expenses or lost wages due to a COVID-19 illness. Any claim for workers compensation due to the illness would be investigated and evaluated based on the circumstances of each claim, but keep in mind that the workers’ compensation system is not the appropriate starting point for COVID-19 concerns, testing and treatment. Claims involving communicable disease are typically not considered compensable for employees who are at no greater risk than the general public.

Summary
If the coronavirus, COVID-19 causes a loss of income on the Commercial Property Policy or a claim on the Workers Compensation policy, it is highly unlikely either would be covered.

To view our complete risk management library of articles for churches and non-profits, click here.

John Keller, CRM ARM CIC AAI is Client Advisor & Risk Manager at Gulfshore Insurance specializing in non-profit and religious organizations. John works with a wide range of business clients to deliver strategic risk analysis and guidance. Comments and questions are welcome at jkeller@gulfshoreinsurance.com

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There are an estimated 200,000 emergency room-treated injuries annually, sustained from the use of playground equipment. Studies from the National Program for Playground Safety (NPPS), have shown that 73% of playground related injuries annually come from public playgrounds. Churches and schools that maintain playground equipment for their child and students provide a valuable form or recreation, but also open themselves to liability from accidents.

After checking out the flashy infographic from the Children’s Safety Network, we should be asking two questions (1) What can we do to make playgrounds safer? and (2) Do we have coverage for an injury or lawsuit?

What do we do about it?

Avoid these problems:

  1. Age Appropriate Equipment – Playgrounds should be built for two age groups, 2-5 and 6-12. A young child, age 4, playing on equipment that was designed for a 10-year-old will find the steps and railings too far apart and will not possess the strength needed to use the equipment appropriately. The NPPS found that 64% of all public playgrounds did not have any safety signs posted to inform users of safety concerns and age appropriateness of equipment. Posting a sign may not prevent an accident or injury, but it may mitigate the damages awarded in a lawsuit.Here is an example of age appropriate equipment:
    Ages 2-5 Ages 6-12
    Areas to crawl Climbing pieces
    Low platforms Horizontal bars
    Ramps with handles Cooperative pieces like tire swings
    Low tables for sand and water Seesaws
    Flexible spring rockers Swings
    Short slides Open space to run
    Open area to manipulate materials Semi-enclosures for fantasy play
  2. Surface Material – Falls constitute the most common cause of injury at all playgrounds. These falls will come in various forms, including off, onto or into equipment. Regardless of the height of the fall, the surface material will have a lot to do with the severity of the injury. The chosen surface material should accommodate the potential fall hazard of the equipment.  Wood chips, sand, pea gravel, shredded tires and rubber mats cushion falls well, but they require different amounts of material based on the height of equipment.  For example, 6 in. of shredded/recycled rubber are required to protect falls of up to 10 ft, however 9-12 in. of wood chips are required to protect falls from the same height. For a full chart of appropriate surface materials and depths, download this excellent 8-page Risk Management summary on Playground Safety from Philadelphia Insurance.
  3. Maintenance – 23% of all playground injuries are equipment-related.  Injuries can come from the smallest wear and tear and from the most open and obvious hazard. If you own and use a playground, a regular, DAILY maintenance plan should be in place.  Not only should the equipment be inspected for things like splinters and sharp corners, but also water damage and paint peeling.The U.S. Consumer Product Safety Commission has a great 2-page checklist for playground maintenance, I recommend you download it for free. If you’re a glutton for punishment and want their whole 57-page Public Playground Safety Handbook, you can download that for free as well.

Do we have coverage for an injury or lawsuit?

General liability insurance policies do pay medical expenses, damages and provide defense for lawsuits from accidents on playgrounds. To ensure your general liability policy provides this protection, you’d have to make sure there are no exclusions for this type of equipment. Generally, if you have a playground on the premises, you will be paying a separate, line-item premium charge for each playground and there will be no exclusions. However, if the insurance company doesn’t know about or charge for playground exposure, they may include an exclusion on the policy. If there is an exclusion on the policy for playgrounds, there would be no coverage or defense in the event of an injury or lawsuit. It is critical that you work with an insurance advisor that has inspected the premises and has structured the General Liability policy to include playground exposure.

For additional information, check out the websites for the National Safety Council and SafeKids.org.

To view our complete risk management library of articles for churches and non-profits, click here.

John Keller, CRM ARM CIC AAI is Client Advisor & Risk Manager at Gulfshore Insurance specializing in non-profit and religious organizations. John works with a wide range of business clients to deliver strategic risk analysis and guidance. Comments and questions are welcome at jkeller@gulfshoreinsurance.com

Click here for a sample Driver Selection Criteria document

Click here for a sample Personal Vehicle Use Agreement

Click here for a sample Company Owned Vehicle Use Agreement

To view our complete risk management library of articles for churches and non-profits, click here.

John Keller, CRM ARM CIC AAI is Client Advisor & Risk Manager at Gulfshore Insurance specializing in non-profit and religious organizations. John works with a wide range of business clients to deliver strategic risk analysis and guidance. Comments and questions are welcome at jkeller@gulfshoreinsurance.com

Youth trips, summer camps, staff trainings or service projects, it doesn’t matter what the purpose, churches have a big exposure when members and volunteers pack up and hit the road. The Church is not immune to tragedy when it comes to automobile accidents.  Whether it’s seven killed in a van accident while on the way to Disneyworld, 13 killed in a church bus, or the now famous case of mistaken identity after a Christian school van crashed killing 5, the church must consider its liability and how to control its risk to automobile exposure.  So, what are the primary four things churches need to know in order to manage that risk?

  • Driver Selection – All organizations, religious or not, should have formal criteria for who will be allowed to drive on “company” business. Larger vehicles like school and transport buses may require a driver maintain a CDL, but private passenger vehicles and even 15-passenger vans do not require a special license. Having formal criteria for who can drive will help mitigate vicarious liability and punitive damages.  Driver selection criteria or sometimes called “MVR criteria” include things like age of the driver, years of driving experience, and points and violations on an MVR report.  Your ideal driver will have 10+ years of driving experience and no violations.  Having a written list of your driver selection criteria will help the church obtain the best insurance rates possible.

Click here for a sample Driver Selection Criteria document

  • 15-Passenger Vans – No special license is required to drive a 15-passenger van, but that is precisely why they are so dangerous. They have a different center of gravity, handle differently from cars or minivans, and when packed with people, can have a lot of distractions. Many insurance companies simply will not insure these types of vans, or if they do, they will require that the back seat be removed thereby turning it into a 12-passenger van. Churches that own or rent vans of this size can help themselves with a couple of steps… (1) remove the back seat, or limit occupancy to 12 or less and (2) train, road test, and dedicate a specific driver that has experience with driving larger vehicles.

 

  • Hired and Non-Owned Vehicles (HNO) – Just because the church owns no vehicles doesn’t mean it has no risk. In fact, the risk of staff and volunteers driving their own vehicles or renting vehicles for church business is one of the most overlooked exposures churches have. When anyone is driving on church business, the church is at risk for that person’s actions. There is a special insurance coverage called Hired and Non-Owned Auto Liability that is designed to protect the church in case someone gets in an accident while driving on church business. This coverage would be in excess of the driver’s personal insurance.  Below are some recommendations for churches looking to manage their HNO exposure:
  1. Limit who is allowed to drive on church business and run those drivers through Driver Selection Criteria.
  2. Require drivers carry personal insurance limits of at least $100,000 and obtain proof of their personal insurance.
  3. Require drivers sign a Vehicle Use Agreement which includes the church’s expectations for safe driving practices.

Click here for a sample Personal Vehicle Use Agreement

Click here for a sample Company Owned Vehicle Use Agreement

 

  • Third Party Transport – Whenever possible, hiring a third-party transport company is recommended for longer trips. The transport company should provide not only proof of commercial insurance but also Additional Insured (AI) status and Waiver of Subrogation (WOS) on their commercial insurance policy. The AI and WOS features should be agreed to on the contract or service order they provide.  AI and WOS effectively transfer any risk the church may have for the trip to the transport company.  The church may still get pulled into a lawsuit but will obtain defense and coverage on the transport company’s insurance policy.  Sometimes it pays to outsource.

 

To view our complete risk management library of articles for churches and non-profits, click here.

John Keller, CRM ARM CIC AAI is Client Advisor & Risk Manager at Gulfshore Insurance specializing in non-profit and religious organizations. John works with a wide range of business clients to deliver strategic risk analysis and guidance. Comments and questions are welcome at jkeller@gulfshoreinsurance.com

To view our complete risk management library of articles for churches and non-profits, click here.

John Keller, CRM ARM CIC AAI is Client Advisor & Risk Manager at Gulfshore Insurance specializing in non-profit and religious organizations. John works with a wide range of business clients to deliver strategic risk analysis and guidance. Comments and questions are welcome at jkeller@gulfshoreinsurance.com